Announcement of EOI to host PANGBORN 2023
The Executive Committee of the Pangborn Sensory Science Symposia is soliciting proposals for the 15th Pangborn Sensory Science Symposium that will take place in 2023.
Proposals from all geographical regions will be considered. The Executive Committee will also accept proposals from a committee of individuals located in different geographical regions. They may propose to host the conference in any location of their choosing.
It is the aspiration of the Executive Committee that the Pangborn Symposium maintain its status as the leading global conference in sensory and consumer science. The conference should be widely regarded as scientifically excellent, it should attract the best researchers to present their work and draw attendance from all major groups of participants (academia, research institutes, industry, research providers). For the Executive Committee a key criterion in deciding who will be the hosts of the 2023 conference will be demonstrated experience, vision and passion to fulfill this aspiration.
Proposals will be due 19 May 2019 and should be submitted in electronic format by e-mail to Liisa Lähteenmäki, Chair of the Executive Committee, email@example.com .
All proposals will be considered by the Executive Committee during the month of June 2019. By 30 June, the Executive Committee will inform applicants if their proposal has been short-listed for further consideration.
Those in consideration (on the short-list) will be asked to send a representative to an Executive Committee meeting to be held during the 13th Pangborn Sensory Science Symposium, 28 July to 01 August 2019 in Edinburgh, Scotland. Representatives for each proposal must be available for questions during this meeting. However, they will not present or otherwise promote the proposal at that meeting. Specific details about the time, location of that meeting will be available closer to that time.
The Executive Committee strongly encourage those who submit proposals to work up-front (prior to submitting in the above time frames) with Executive Committee regarding their proposed venue to make sure it is in-spec for the conference requirements.
The Executive Committee has a contractual agreement with Elsevier for the administration of the 2023 Pangborn Symposium. On behalf of the Executive committee, Elsevier is responsible for all administrative, budgetary, logistical and organizational elements of the Pangborn Symposium. Further details on Elsevier’s role, relative to the Organizing Committee and the Executive Committee are available from Liisa Lähteenmäki. General information about conference aspirations, values, and customs, and hereby essential background information for prospective chairs is also available on request.
Information that must be included in the full proposal:
1. Proposed main organizers (Symposium Chair/s) and the organizing committee of the 2023 Pangborn Symposium:
1a. Background information about the Symposium chair(s) including relevant scientific credentials, professional experience/track record in relation to organising conferences and events (incl. engagement in the Pangborn community).
1b. Background experience about other members of the organizing committee.
2. Proposed conference themes and topics
2a. The programme framework of the 2023 conference will likely be similar to recent past editions of the Pangborn symposium in terms of plenary sessions, parallel sessions (planned as 4 at the moment), workshops, posters, etc. Proposals should include details of proposed conference themes/topics and any suggested major changes or innovations.
3. Location (city/country)
3a. A detailed statement explaining why the 2023 Pangborn Symposium should be held at this location.
3b. Details about sensory/consumer communities in the area that can provide support to the organizing committee during symposium planning.
3c. Details about size of the sensory/consumer community and previous sensory/consumer science meetings held in the area/region (of particular importance if the proposal is for a conference is to take place in a region outside North America and Western Europe).
3d. Facts about the city/country/region incl. closest international airport, travel logistics to/from airport and city venue, special visa requirements (if any), safety/security issues, political and economic situation.
4. Meeting venue and accommodation
4a. Potential venue(s) large enough to accommodate the symposium (as a minimum three conference rooms large enough to seat 1200 in plenary and 4 X at least 300 in parallel sessions in a theatre-style configuration, and 30,000 square feet of exhibition space). Possibility to organise small-scale workshops should be included in the application. Also include information about venue lay-out that facilitates movement of large crowds around break-times. Accessibility for disabled people should also be described.
4b. Preliminary information about technological capabilities and catering services of the proposed venue. Information about possible venues for the gala dinner with indication of the distances and/or time (by foot, public transport) between the conference venue and these venues may be included.
4c. Availability of affordable transport to the city and within the city.
4d. Availability of reasonably priced and convenient accommodation with indication of the distances and/or time (by foot and public transport) between these accommodations and the conference venue. Provisions for lower cost student accommodations must be specified.
5. Cultural and entertainment options
5a. Conference city. Information about convenient dinner options for smaller and larger groups in a range of price classes should be included.
5b. Surrounding areas.
6. Letters of support (Organizational, financial, in-kind)